The world of projects

JCI’s operations team oversees and conducts the project from design (project preparation) to implementation (project management), while maintaining regular monitoring of the publication of calls for proposals and calls for tenders.

Monitoring

JCI organises exploratory missions to identify and analyse the needs expressed in beneficiary countries. Project managers also regularly monitor donor sites, watching for the publication of calls for tenders and calls for proposals.

Project Preparation

Once a call for tenders or proposals within the justice sector has been identified, JCI contacts its members to study whether it would be appropriate to respond. If the members feel it would be appropriate to respond favourably to the call, then the JCI operations team will begin working on the preparation of a project proposal in collaboration with the partners and experts with whom it intends to present a bid. The following activities are then performed :

1.Provision of support for understanding the terms of reference

2. Identification of partners for the establishment of a consortium, where appropriate

3. Organisation of working meetings and distribution of tasks

4. Development of methods and working tools needed for effective project preparation (reverse planning, Excel tables)

5. Identification of expertise appropriate for the requirements at hand (project manager, long-term experts, short-term experts)

6. Drafting of the methodology (breakdown and description of the activities necessary to achieve the established objectives, method used to obtain the expected results)

7.Establishment of the project execution schedule (timeline)

8. Preparation of a budget

Project Management

Once the project has been awarded to JCI or the consortium, the “project management” phase begins, consisting in the effective implementation of all corresponding activities in order to achieve the objectives set by the beneficiaries.

Project stewardship:

  • Implementation of project activities (work plan);
  • Mobilisation of the appropriate expertise;
  • Organisation of missions, study visits, seminars and administrative courses;
  • Implementation of management and evaluation tools and dashboards.

Administrative, financial and accounting management:

  • Budget oversight and updating;
  • Preparation of financial reports: verification of the conformity of supporting documents (justification of expenses, contractual documents …) and archiving for audit purposes.

Leadership of the partnership network

  • Consortium leadership;
  • Dissemination of information;
  • Organisation of meetings in order to ensure the cohesion of the consortium (steering committees).

Communication

  • Development of communication and visibility strategies;
  • Development of communication tools (website, newsletter, press releases, project presentation brochures).

Legal oversight

  • Contractualisation of experts;
  • Preparation of the consortium agreement;
  • Compliance with the obligations described in the consortium agreement and the procedures specific to the donor.